Moving Expenses

Scope

Eligible newly hired full-time faculty and administrative employees.

Policy

Albion College assists with the arrangements and expenses connected with the moving of eligible new tenure track faculty or administrative employees to the greater Albion area (within 20 miles of Albion College). Albion College will pay the major portion, if not all, of the employee's moving expenses, within the limits stated below:

1. Albion College will not pay packing or appliance-servicing expenses. These charges, if any, will be billed to the faculty or staff member.
   
   
2. Albion College will pay the costs of insurance on the moving, above the minimum paid by the carrier, at a rate not to exceed $1.50 per pound maximum valuation up to the maximum weight limit determined by the Business Office based on position and family size.
   
   
3. Albion College will pay actual moving (transporting of personal property) expenses within the continental United States, regardless of distance, up to the maximum weight limit specified by the letter of appointment. Expenses for weights in excess of the limit will be paid by the employee. Charges for any extra stops by the mover, requested by the employee, shall be charged back to the employee.
   
   
4. Albion College will not pay costs incurred for the temporary storage of personal property nor extra moving expenses relating to the delivery of personal property from temporary storage.

Procedure

Having completed arrangements for housing and establishing a tentative date for moving to the greater Albion area (within 20 miles of Albion College), the eligible new faculty or administrative employee should secure two written estimates of the cost of moving from reputable moving firms and forward these to the College Business Office.

The College Business Office will then select the carrier based on the estimates and call the carrier with a purchase order number to cover the cost of the move.

When presented to the College by the mover, all appropriate moving and related expenses will be paid. The new faculty member, or administrative employee, will then be billed by the Business Office for any charges not covered by the above formula.

Individuals who do not plan to use a professional moving firm should discuss arrangements with the Business Office well before the date of the move and before arrangements have been made final.

Exceptions to these provisions, if any, will need to be authorized in advance by the President or Chief Financial Officer or their designee.

With enactment of the Tax Cuts and Jobs Act of 2017 (TCJA), an employer paying for, or providing reimbursement of, moving expenses is now taxable, subject to tax withholding, to the employee and will be reported as income.

Since the tax will hit the employee’s pay in a single pay period, the tax impact could result in a significant reduction in an employee’s take home pay. As a result, the College will offer to the employee an opportunity to request a cash advance. The employee may request a salary advance in the amount of the tax impact that must be repaid in not less than 3 months via a voluntary salary deduction agreement.